Bollywood Night 2017

ACT #: 901


WHO IS THIS REQUEST FOR?
AS
ORGANIZATION
Indian Student Association
BUDGET PREPARER
Kajal Soni
PHONE
8582263380
EMAIL
kasoni@ucsd.edu
NAME OF EVENT
Bollywood Night 2017
DATE OF EVENT
5/13/2017
VENUE
SSC Multi Purpose Room and Matthews Quad
IS THE EVENT ON CAMPUS?
DESCRIBE THE EVENT, TRY TO INCLUDE HOW IT RELATES TO YOUR MISSION OR VALUES
A celebration of Bollywood music and dance to bring the Indian community at UCSD together. The event will include student dance and singing performances to commemorate Indian culture. It will also include a DJ, a photo booth and different activities (like henna, trivia, etc). We will also be serving Indian food.
ESTIMATED UNDERGRADUATE ATTENDANCE
450
WILL ADMISSION BE CHARGED?
IS THIS A PHILANTHROPIC EVENT?
ARE YOU RECEIVING FUNDING FROM OTHER SOURCES?
IF YOU ARE RECEIVING OTHER FUNDING, TELL US WHERE IT IS COMING FROM

Cost Objects

Type Description Requested Awarded Approved
Food 5 trays of food each serving 90 people(5 Chilli Paneer, 5 Chicken tikka, 4 Rice, 130X4 Naan, 250 Gulab Jamun) from Delhi Kitchen $1,620.38 $1,600.00
Flyers 30 cut posters x0.76 each from Imprints (Estimate #1617-489 ). ADJUSTMENT TO INVOICE: REMOVE 1000 QUARTER SHEETS, SUBTRACT 1000x0.097 FROM TOTAL COST $22.76 $15.86
Other 1 packet Silver Balloons x9.99, 1 packet Black Balloons x4.92, 1 packet Caribbean Blue Balloons x16.99 each from amazon $32.90 $31.90
Other 3 Crepe Paper Streamer Rolls x3.99 each, 3 different color Paper lanterns(3 of each color) x 6.99 each, 1 customized banner x19.99, 2 Mini Ballon garlands x3.99 each from Party City $60.91 $15.96
Facility 1 AV technician for Matthews Quad,1 House A.V. equipment x75 each, 1 MPR set up fee x135, 1 AV Technician x562 for SSC Multi Room (Reservation#:136668) $972.00 $972.00
Programs DJ performance $700.00 $700.00
Other 4-hour Open Air Photo Booth rental from Pixster Photobooth LLC $495.00 $495.00
Other 1 pack of Disposable Plastic serving Spoons x9.97, 1 pack of Clear Plastic Tongs x4.29, 2 packs of plastic transparent cups x8.30 each from Amazon $30.86 $30.86
Technology Rental of 60 Folding Chairs x0.95 each, 8 round tables x9.20 each, 5 rhino tables x8.00 each, 4 banquet tables x7.32 each, 1 stage x128 each, 1 step x18.90 each, 2 lights x40.00 each, 4 pop up, 2 canopies x63 each (ADJUSTMENT TO INVOICE:2 CANOPIES REMOVED, SUBTRACT 2x63 FROM TOTAL COST), 1 stage skirt x14.70 each from Raphael's Party Rentals ( plus an additional 170.00 delivery charge, 15.00 Supplement Charge) $753.62 $753.62
Other 12 Henna Cones x1.25 each + services of the henna person x150 $165.00 $165.00
Other 3 Plain Colored Bindi Stickers x6.89 each $20.67 $20.67
Other 9 Caribbean Blue tablecloths x2.99 each, 9 White table cloths x2.99 each, 8 Black table clothes x2.99 each from Party City $77.74 $0.00
Other 1 Deepika Padukone 24X36 Poster x24.75 from Amazon $24.75 $0.00
TOTAL REQUESTED $4,976.59 $4,800.87

Status
FinalApproval
DATE CREATED
3/18/2017 5:47:11 PM
CHANGED
4/19/2017 12:07:55 PM

Supporting Documents

Photobooth Invoice 5-13-17.pdf
Imprints invoice.jpg
Food Invoice.textClipping
Henna Invoice .png
Utensils Invoice.jpg
Balloons Invoice.pdf
DJ Invoice.png
Decorations invoice .pdf
UCSD-University-Centers-Reservation-Confirmation-136668.pdf
Tablecloths INvoice.pdf
Bindi Invoice.png
Tech Invoice.pdf
Poster Invoice.png
DJ Performance Agreement .pdf
Room Confirmation and facilities invoice-136668.pdf
NEW EDITED UCSD University Centers Reservation Confirmation-136668.pdf
ISA FOOD INVOICE PDF VERSION.pdf

Review History

4/10/2017 5:17:05 PM
Public
Rooms hold a maximum of 324 people bringing the overall cap to $3000. Please upload Food Invoice in pdf format.
Status
Submitted

4/10/2017 5:19:14 PM
Public
Submitted
Status
Submitted

4/10/2017 5:19:43 PM
Public
ChangesNeeded
Status
ChangesNeeded

4/18/2017 2:31:15 PM
Public
Approved
Status
Approved

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