Matsuri 2017

ACT #: 841


WHO IS THIS REQUEST FOR?
AS
ORGANIZATION
Japanese Student Association (JSA)
BUDGET PREPARER
Stephanie Adachi
PHONE
8187265675
EMAIL
syadachi@ucsd.edu
NAME OF EVENT
Matsuri 2017
DATE OF EVENT
4/20/2017
VENUE
Library Walk
IS THE EVENT ON CAMPUS?
DESCRIBE THE EVENT, TRY TO INCLUDE HOW IT RELATES TO YOUR MISSION OR VALUES
The 2017 JSA/NSU Matsuri will take place on UCSD Library Walk in mid-April. The purpose of this event is to expose Japanese culture to the students and staff of UCSD and other neighboring communities. Through the JSA/NSU Matsuri, we plan to display an authentic Japanese atmosphere and have people participate in various aspects of Japanese culture. There will be Japanese food, games, performances, and activities available throughout the night.
ESTIMATED UNDERGRADUATE ATTENDANCE
750
WILL ADMISSION BE CHARGED?
IS THIS A PHILANTHROPIC EVENT?
ARE YOU RECEIVING FUNDING FROM OTHER SOURCES?
IF YOU ARE RECEIVING OTHER FUNDING, TELL US WHERE IT IS COMING FROM

Cost Objects

Type Description Requested Awarded Approved
Facility Library Walk Custodial Services $25 hours/per hour for 6 hours - See “Library Walk Confirmation 132149” $150.00 $150.00
Technology Sound for AV/Tech - See “AV Tech Confirmation 132149” $400.00 $400.00
Technology Lights and P&D for AV/Tech - See “AV Tech Confirmation 132149” $250.00 $250.00
Other Canopies, Base, Tables, Set Up, Delivery Charge from Raphael’s party rentals - See “Raphael’s Quote” $1,650.55 $1,650.55
Flyers Color, 8.5 x 11 White 28# Kelly Digital Color Copy 30% PCW Bond 28#, digitally printed on 1 side - 500 sheets x $0.39 each from Imprints - See “Imprints” $194.85 $194.85
Programs Color, 8.5 x 11 White 28# Kelly Digital Color Copy 30% PCW Bond 28#, digitally printed on 2 sides - 500 sheets x $0.41 each from Imprints - See “Imprints” $203.85 $203.85
Other Letterfold for programs from Imprints - See “Imprints” $16.00 $16.00
Other Color, 17 x 11 White 80# Futura Laser White Gloss Text 80#, digitally printed on 1 side - 150 x $0.50 each from Imprints - See “Imprints” $75.58 $75.58
Other 18*18*24 inch box from Home Depot - See “Committee Quotes” $1.92 $0.00
Other 16*12*12 inch box from Home Depot - See “Committee Quotes” $0.77 $0.00
Other 2-100 input ballons x $19.56 each from Amazon - See “Committee Quotes” $39.12 $0.00
Other 10 sheets of 5 pack*2 (100 sheets) from Amazon - See “Committee Quotes” $59.89 $0.00
Other 220’ Cotton twine from Amazon - See “Committee Quotes” $6.91 $0.00
Other 500 count balloons from Amazon - See “Committee Quotes” $11.98 $0.00
Other 2- 24*48*1 inch foam board x $6.90 each from Amazon - See “Committee Quotes” $13.80 $0.00
Other 12 pack of plastic colored balls from Amazon - See “Committee Quotes” $4.72 $0.00
Other pack of 100 Japanese snacks from Amazon - See “Committee Quotes” $22.97 $22.97
Other 20 - green tea kitkats, 12 per pack x $3.98 each from Amazon - See “Committee Quotes” $79.60 $79.60
Other 30 - sticker packs of 6 sheets each x $1.70 each from Amazon - See “Committee Quotes” $51.00 $0.00
Other Performance fee for a 15 minute taiko performance by Asayake Taiko - See “Asayake Taiko Invoice” $70.00 $0.00
Other Performance fee for a 20 minute koto performance by Reiko Obata - See “Obata Koto Invoice” $150.00 $150.00
Other 2- 22*28 5 pack of foam boards x 17.56 each from Amazon - See “Committee Quotes” $35.12 $0.00
Other 0.5*500, 6 pack double sided tape from Amazon - See “Committee Quotes” $11.06 $0.00
Other 9.5*6*3.75 12 pack of mailing boxes from Target - See “Committee Quotes” $18.49 $0.00
Other 3- 10 pack of 10*10*10 paper lanterns from Amazon x 10.75 each - See “Committee Quotes” $32.25 $0.00
Other 16 oz 1 jug of white paint from Amazon - See “Committee Quotes” $17.18 $0.00
Other 60 inch mounting tape from Amazon - See “Committee Quotes” $6.42 $0.00
Other 2- individual buckets x $2.97 each from Home Depot - See “Committee Quotes” $5.94 $0.00
Other 50 count aluminum trays from Business Costco - See “Committee Quotes” $36.29 $36.29
Other 2 - 1000 count food trays x $30.09 each from Business Costco - See “Committee Quotes” $60.18 $60.18
Other 4 - 300 count gloves x $12.99 each from Business Costco - See “Committee Quotes” $51.96 $12.99
Other 2 - 67.6 fl oz Hand Sanitizer x $8.79 each from Business Costco - See “Committee Quotes” $17.58 $17.58
Other 5 - 1040 count napkins x $10.59 each from Business Costco - See “Committee Quotes” $52.95 $21.18
Other 6 inch 1000 count paper plates from Business Costco - See “Committee Quotes” $15.89 $15.89
Other 6- 100 skewers x $1.99 each from CVS - See “Committee Quotes” $11.94 $11.94
Other 2- 500 count plastic forks x $11.29 each from Business Costco - See “Committee Quotes” $22.58 $22.58
Other 500 count plastic spoons from Business Costco - See “Committee Quotes” $11.29 $11.29
Other 150 count trash bags from Business Costco - See “Committee Quotes” $18.19 $9.10
Other 2- 150 count ziplock bags x 14.85 each from Business Costco - See “Committee Quotes” $29.70 $29.70
Other 500 count toothpicks from CVS - See “Committee Quotes” $1.69 $1.69
Other 2 - 300 count bowls x $10.49 each from Business Costco - See “Committee Quotes” $20.98 $20.98
Other Glad cling wrap, 300 square foot from Walmart - See “Committee Quotes” $3.12 $3.12
Other 10 count plastic bottles from Daiso - See “Committee Quotes” $16.80 $16.80
TOTAL REQUESTED $3,951.11 $3,484.71

Status
FinalApproval
DATE CREATED
3/3/2017 12:56:44 AM
CHANGED
3/16/2017 5:09:26 PM

Supporting Documents

Library Walk Confirmation 132149.pdf
AV Tech confirmation 132149.pdf
Raphael's Quote.pdf
Imprints.pdf
Asayake Taiko Invoice.pdf
Obata Koto Invoice.pdf
Committee Quotes - Matsuri.pdf

Review History

3/14/2017 9:24:15 AM
Public
You will be required to scan student ID's in order to verify attendance. We will provide you with scanners. Please keep in mind, that NO items funded by AS are permitted to be sold nor used to generate a revenue (for example, plates and utensils are not to be used to sell food). Items that were denied are considered permanent.
Status
Approved

Back to List