Alexandra Kasper

ACT #: 817


WHO IS THIS REQUEST FOR?
AS
ORGANIZATION
Biomedical Engineering Society (BMES)
BUDGET PREPARER
Alexandra Kasper
PHONE
7075911507
EMAIL
aikasper@ucsd.edu
NAME OF EVENT
Alexandra Kasper
DATE OF EVENT
4/21/2017
VENUE
Medical Education and Telemedicine Building
IS THE EVENT ON CAMPUS?
DESCRIBE THE EVENT, TRY TO INCLUDE HOW IT RELATES TO YOUR MISSION OR VALUES
Bioengineering Day (BE Day) is the largest event in the Bioengineering Department each year, and it is put on by three UC San Diego student organizations - the International Society for Pharmaceutical Engineering (ISPE), the Biomedical Engineering Society (BMES), and Bioengineering Graduate Society (BEGS). Last year, this nine-hour event was able to attract 400 undergraduate students, and this year we are hoping to get 450. For our eleventh BE Day, we have chosen the theme of diversity, which we are incorporating through a diversity panel that will discuss the state of diversity in the bioengineering field. We will also have a keynote address from Dr. Tina Nova, named one of the top ten women in Biotech, as well as faculty profiles highlighting the diverse backgrounds of our faculty. This event serves as the one and only forum for bioengineering seniors to present their senior design projects. In addition, there will be research seminars from professors and members of industry, technology demonstrations from industry, a panel to discuss the state of diversity in the field of bioengineering, and a trivia-style competition based on bioengineering knowledge. These events are all geared towards giving undergraduate students the opportunity to learn, network, and be recognized for their excellence.
ESTIMATED UNDERGRADUATE ATTENDANCE
450
WILL ADMISSION BE CHARGED?
IS THIS A PHILANTHROPIC EVENT?
ARE YOU RECEIVING FUNDING FROM OTHER SOURCES?
IF YOU ARE RECEIVING OTHER FUNDING, TELL US WHERE IT IS COMING FROM
IEM Whitaker Center for Biomedical Engineering

Cost Objects

Type Description Requested Awarded Approved
Food Supannee House of Thai: Catering is priced at $12 per person for 350 people - for a total of $4,200, of which we are requesting $1,650. $1,650.00 $1,650.00
Flyers For advertising. 1000 quarter size B/W flyers and 500 quarter size Color Flyers, from Imprints. $59.22 $59.22
Programs Booklets outlining the event details for attendees. 450 booklets of 3 sheets, $1.5 for each sheet, $0.25 for each booklet, from FedEx. Handouts that will be given with the booklets, 1350 sheets in total, from Imprints - for a total of $1530.06, of which we are requesting $1000. $1,000.00 $1,000.00
Other 450, 57 sheet from imprints. $30.37 $30.28
Other 10 Long Banquet Tables, $9.63 each from Classic Party Rentals. 30 Round Tables, $11.25 each from Classic Party Rentals. 10 Round Pedestal Tables, $13.43 each from Classic Party Rentals. $568.10 $0.00
Other 15 Banquet Table Navy Blue Linen, $17.75 each from Classic Party Rentals. 30 Round Table Navy Blue Linen, $17.60 each from Classic Party Rentals. 10 Round Pedestal Navy Blue Linen, $26.60 each from Classic Party Rentals. 10 Poly White Angled Tie/Sash Linen, $3.98 each from Classic Party Rentals. All for a total of $1100.05, of which we are requesting $875.31. $875.31 $875.31
Other 300 Samsonite Folding White Chairs, $1.39 each from Classic Party Rentals $417.00 $417.00
Facility Telemedicine Service Charge $400.00 $400.00
TOTAL REQUESTED $5,000.00 $4,431.81

Status
FinalApproval
DATE CREATED
3/2/2017 9:28:49 PM
CHANGED
4/6/2017 3:27:33 PM

Supporting Documents

Budget & Funding.pdf
MET-Room and AV Confirmation-84995.pdf
TeleMedicineCapacity.pdf
Supanee House of Thai Quote.pdf
Imprints_quote.pdf
FedEx_quote.pdf
Classic Party Rentals Quote.PDF
Facility Fee.pdf

Review History

3/10/2017 1:24:00 PM
Public
UnderReview
Status
UnderReview

3/14/2017 7:58:12 AM
Public
Is there an RSVP list from this year to confirm the expected attendance? Please email avpstudentorgs@ucsd.edu
Status
ChangesNeeded

3/28/2017 12:44:44 PM
Public
Hi Alexandra, Can you confirm if the information requested was sent to avpstudentorgs@ucsd.edu? This will be necessary for your request to be processed further. Please email asvpfinance@ucsd.edu with any questions or concerns regarding this.
Status
ChangesNeeded

4/1/2017 12:51:33 PM
Public
Approved
Status
Approved

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