Hawai'i Club's 26th Annual Luau

ACT #: 596


WHO IS THIS REQUEST FOR?
AS
ORGANIZATION
Hawai'i Club
BUDGET PREPARER
Emeline Lee
PHONE
9098158020
EMAIL
eel002@ucsd.edu
NAME OF EVENT
Hawai'i Club's 26th Annual Luau
DATE OF EVENT
4/22/2017
VENUE
PC East Ballroom
IS THE EVENT ON CAMPUS?
DESCRIBE THE EVENT, TRY TO INCLUDE HOW IT RELATES TO YOUR MISSION OR VALUES
The Hawai’i Club at UC San Diego is requesting Associated Students Programming Funding for its Twenty-Sixth Annual Lu’au, which is tentatively scheduled for April 22, 2017. The annual Hawai’i Club Lu’au is a traditional event in the contexts of both UCSD and Hawaiian culture. In a cultural sense, a lu’au is a Hawaiian meal or party with traditional entertainment. At UCSD, the Hawai’i Club Lu’au has been held every year since the Hawai’i Club at UCSD’s founding in 1989. It is the climax of all activities, fundraising, and preparations of the Hawai’i Club, and serves as a source of both entertainment and education to the UC San Diego community. There are four official purposes of the Hawai’i Club at UCSD: (1) To promote the cultural awareness of Hawai’i, other Polynesian Islands, and their peoples; (2) To spread the “Aloha Spirit” across the UCSD campus; (3) To serve as a support group for incoming students from Hawai’i and other Polynesian Islands; (4) To provide a social haven for any UCSD student seeking friends. The annual Hawai’i Club Lu’au seeks and facilitates the achievement of all four of these goals. The Hawai’i Club Lu’au itself includes traditional Polynesian and Hawaiian dances, music, food, costume, games, and decoration. These elements serve as tools of cultural education for both participants and attendees, expanding local understanding and appreciation for the Hawaiian/Polynesian community, particularly on the UCSD Campus. On a related note, the Hawai’i Club Lu’au also provides for greater social cohesion within the UCSD Hawai’i Club and among other groups & individuals on campus. Preparations for the Hawai’i Club Lu’au promote bonding and dedication, while also allowing members to make new friends and get to know others better. The recent addition of guest performances to the Hawai’i Club Lu’au allows for the further strengthening of the dance community at UCSD and mutual support between dance groups. These and other elements allow the Hawai’i Club Lu’au to be an important source of social and cultural growth to the greater UC San Diego community. It is with high hopes that we, the officers of the UC San Diego Hawai’i Club, request AS Programming Funding for the Twenty-Sixth Annual Hawai’i Club Lu’au. Thank you.
ESTIMATED UNDERGRADUATE ATTENDANCE
250
WILL ADMISSION BE CHARGED?
IS THIS A PHILANTHROPIC EVENT?
ARE YOU RECEIVING FUNDING FROM OTHER SOURCES?
IF YOU ARE RECEIVING OTHER FUNDING, TELL US WHERE IT IS COMING FROM

Cost Objects

Type Description Requested Awarded Approved
Food 4 L&L Full Pans Chicken Katsu x 75.95 each $303.80 $303.80
Food 3 L&L Full Pans Kalua Pork w/Cabbage x 94.95 each $284.85 $284.95
Food 2 L&L Full Pans Garden Salad x 35.95 each $71.90 $71.90
Food 2 L&L Full Pans Macaroni Salad x 44.95 each $89.90 $89.90
Food 3 L&L Full Pans Steamed White Rice x 33.95 each $101.85 $101.85
Flyers 250 flyers from Imprints (black and white, printed and cut) Estimate No 1617-438 $8.95 $8.95
Programs 150 programs from Imprints (1 colored sheet, rest black and white; printed, folded, and stitched) $108.22 $108.22
Technology Confirmation # 132122 $725.00 $725.00
Food 18 Gallons of Hawaiian Punch from Walmart x 1.98 each $35.64 $35.64
Food 3 2.5-Gallon Arrowhead Water Jugs from Walmart x 5.96 each $17.88 $17.88
Other 2 200 Pack of Disposable Plates from Walmart x 4.84 $9.68 $9.68
Other 1 pack of paper napkins from Walmart x 3.98 each $3.98 $3.98
Other 2 packs of assorted cutlery from Walmart x 6.94 each $13.88 $13.88
Other 1 pack assorted cutlery from Walmart x 2.84 each $2.84 $2.84
Other 3 packs plastic party cup, 100 ct from Walmart x 4.75 each $14.25 $14.25
Other 10 24 ct King's Hawaiian Rolls from Walmart x 5.98 each $59.80 $59.80
Other 4 packs of Ashland Long Natural Raffia x 7.99 each $31.96 $0.00
0 $0.00 $0.00
TOTAL REQUESTED $1,884.38 $1,852.52

Status
FinalApproval
DATE CREATED
2/4/2017 5:11:39 PM
CHANGED
3/16/2017 5:01:49 PM

Supporting Documents

UCSD University Centers Reservation Confirmation-132122.pdf
Confirmation-132122.pdf
Estimate_438.pdf
20170228_113131.jpg
Hawaii Club 2017 Funding Screenshots.docx
Luau Expected Expenses 2016-2017.xlsx
Luau Expected Expenses 2016-2017.xlsx
Luau Expected Expenses 2016-2017.xlsx
Hawaii Club Funding screenshots.pdf
Luau expected expenses 2017.pdf

Review History

3/8/2017 12:42:55 AM
Public
Please upload all your estimates in pdf format, we cannot open word docs or excel sheets.
Status
ChangesNeeded

3/14/2017 9:35:54 AM
Public
Approved
Status
Approved

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