HMP3 Community Service Fair

ACT #: 432


WHO IS THIS REQUEST FOR?
AS
ORGANIZATION
HMP3 Service
BUDGET PREPARER
Irene Lee
PHONE
714-458-8153
EMAIL
iml002@UCSD.EDU
NAME OF EVENT
HMP3 Community Service Fair
DATE OF EVENT
2/23/2017
VENUE
PC Ballroom East
IS THE EVENT ON CAMPUS?
DESCRIBE THE EVENT, TRY TO INCLUDE HOW IT RELATES TO YOUR MISSION OR VALUES
The goal of this event is to provide all students at UCSD, not just pre-med/pre-health members of HMP3, the opportunity to learn about the different service organizations on campus and encourage them to get involved. Because community service is essential This Community Service fair will have a similar structure to the Pre-Health Fair HMP-3 held in October; organizations have the chance to advertise their cause/mission and provide a small activity/game for students to participate in. This event will resemble an actual fair complete with popcorn, snow cone, cotton candy, and photobooth machines available for students.
ESTIMATED UNDERGRADUATE ATTENDANCE
500
WILL ADMISSION BE CHARGED?
IS THIS A PHILANTHROPIC EVENT?
ARE YOU RECEIVING FUNDING FROM OTHER SOURCES?
IF YOU ARE RECEIVING OTHER FUNDING, TELL US WHERE IT IS COMING FROM

Cost Objects

Type Description Requested Awarded Approved
Food 50-Pepperoni Large Pizzas x18.99: 949.5, 49-Cheese Large Pizzas x16.25:796.25, 1-Delivery Fee x3.99: 3.99, 1-Food Tax x (see menu orignial price from website screenshot & receipt for discount), 1-Tip x100: 100 from Papa John's $859.67 $859.67
Other 25-Table x7.80: 195.00, 25-Tablecloth x7.80: 195.00, 50-Chair x0.95: 47.50, 1-Snow Cone Machine/Kit x60.48: 60.48, 1-Popcorn Machine/Kit x102.40: 102.40, 1-Cotton Candy/Kit x126.50: 126.50, 1-Set up Fee x75.00: 75.00, 1-Elevator Labor Charge x60.00: 60.00, 1-Delivery Charge x170.00: 170.00, 1-Rental Supplement Charge x15.00: 15.00, 3-Cleaning Charge/Refundable x35.00: 105.00, 4-Cotton Candy Cones (25) x1.35: 5.40 from Raphael's Party Rentals $1,157.71 $1,157.71
Technology 1-University Center AV Equipment/Technology x310.64: 310.64 (current invoice showcase date before rescheduling but details/pricing remain the same; room confirmation document shows same setup and pricing) $310.64 $310.64
Other 1-Photobooth machine x750.0: 750.0 (current invoice showcase date before rescheduling but details/pricing remain the same) $750.00 $550.00
Flyers 1-IMPRINTS flyers x69.73: 69.73 (current invoice under different person but details/pricing remain the same $69.73 $69.73
TOTAL REQUESTED $3,147.75 $2,947.75

Status
FinalApproval
DATE CREATED
1/12/2017 2:45:59 PM
CHANGED
1/12/2017 11:53:59 PM

Supporting Documents

20170110_102204.jpg
Papa's Johns Original Menu Price Screenshot.pdf
1.30 University Center Equipment Invoice.pdf
Papa's Johns Original Menu Price Screenshot 2.pdf
2.23 Raphael's.pdf
HMP3(1).pdf
UCSD University Centers Reservation Confirmation-132649.pdf
IMPRINTS temporary.pdf
2.23 Papa John's.pdf

Review History

1/15/2017 4:52:10 PM
Public
Status
UnderReview

1/17/2017 6:41:07 PM
Public
Photobooth estimate shows 550.
Status
Approved

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