Date Night

ACT #: 279


WHO IS THIS REQUEST FOR?
0
ORGANIZATION
Triton Engineering Student Council
BUDGET PREPARER
Nathan Mansur
PHONE
(623) 337-7805
EMAIL
nathan@tesc.ucsd.edu
NAME OF EVENT
Date Night
DATE OF EVENT
2/10/2017
VENUE
Qualcomm Room
IS THE EVENT ON CAMPUS?
DESCRIBE THE EVENT, TRY TO INCLUDE HOW IT RELATES TO YOUR MISSION OR VALUES
Date Night is an annual event at which dates and gifts are auctioned to raise funds for a local charity. This event's proceeds will go toward Reality Changers, which help out under privileged high school students become first generation college students. This aligns with our mission to help out schools in the community and to inspire the youth to pursue an education in engineering.
ESTIMATED UNDERGRADUATE ATTENDANCE
70
WILL ADMISSION BE CHARGED?
IS THIS A PHILANTHROPIC EVENT?
ARE YOU RECEIVING FUNDING FROM OTHER SOURCES?
IF YOU ARE RECEIVING OTHER FUNDING, TELL US WHERE IT IS COMING FROM

Cost Objects

Type Description Requested Awarded Approved
Food 300 Tacos from Don Carlos x $70 per 100 x 1.08 (Tax). Delivery fee is not included in amount and could not be found on the website. We are ordering 300 tacos because we are assuming people will be getting around 2 each. We also gave you guys the low expected number of 70 students, but we are hoping we can get well over 100 students, since we are currently in talks with other organizations to join us. We wanted to be safe with the number of expected undergraduates, but we want to be well prepared as well if there is over what we expect, which is likely at this point. The three types of tacos will be listed below. If expected attendance near the event is not close to the numbers, we will not order 300 tacos. $0.00 $0.00
Flyers 150 Colored flyers x .40 $60.00 $60.00
Food 3 jugs of water x $2.98 x 1.08 (Tax) $9.66 $9.66
Food 2 cases of Coke x $13.09 x 1.08 (Tax) $28.28 $28.27
Food 2 cases of Sprite x $12.33 x 1.08 (Tax) $26.64 $26.63
Food 100 Beef w/ Cheese Tacos x $70 x 1.08 (Tax) $75.60 $0.00
Food 100 Chicken w/ Cheese Tacos x $70 x 1.08 (Tax) $75.60 $75.60
Food 100 Potato w/ Cheese Tacos x $70 x 1.08 (Tax) $75.60 $75.60
TOTAL REQUESTED $351.38 $275.76

Status
FinalApproval
DATE CREATED
11/22/2016 7:56:13 PM
CHANGED
12/3/2016 10:27:53 PM

Supporting Documents

Don Carlos Catering.pdf
Room Reservation.jpg
Prices.jpg
Water Price.jpg
Imprints Pricing.JPG

Review History

11/27/2016 11:21:26 PM
Public
AS does not fund single use plastic water bottles. We will need you to justify why 300 tacos are necessary. Please add another line item for the tacos, including a detailed description of which tacos you will be purchasing and why.
Status
ChangesNeeded

12/2/2016 9:48:29 AM
Public
We will fund at 200 tacos, given the expected attendance is 70.
Status
Approved

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